Executive Assistant & HR Administrator
Peponi's
Nairobi County, Kenya
Hybrid
Restaurants
Restaurants
Published February 12, 2026
Job Description
Provide executive support to directors while managing HR functions, including recruitment, onboarding, payroll assistance, and compliance, in a fast‑growing Nairobi pizza restaurant with flexible hybrid schedule.
Key Responsibilities
- Manage directors' calendars, appointments, and scheduling.
- Handle correspondence, emails, and communications on behalf of the directors.
- Prepare documents, reports, and meeting materials as needed.
- Coordinate travel, bookings, and logistics.
- Anticipate needs and keep the directors focused on priorities.
- Support recruitment: post jobs, schedule interviews, coordinate with candidates.
- Run onboarding for new staff: contracts, documentation, orientation, first‑week check‑ins.
- Maintain accurate employee records, personnel files, and HR documentation.
- Handle leave requests, attendance tracking, and scheduling coordination.
- Support payroll preparation with accurate timesheets and documentation.
- Serve as first point of contact for staff concerns and escalate issues appropriately.
- Ensure compliance with Kenyan labour laws and internal policies.
- Manage general office administration: supplies, filing, day‑to‑day tasks.
Requirements
- Integrity and discretion in handling confidential matters.
- Strong organizational skills and attention to detail.
- Proactive mindset; anticipates needs.
- Comfortable with spreadsheets, documentation, and calendar management.
- Strong written and verbal communication skills.
- Ability to stay calm and professional while juggling multiple priorities.
- Flexibility to adapt to the demands of a fast‑growing business.
Preferred Qualifications
- Experience supporting senior leadership, directors, or executives (preferred).
- Experience with international organizations (a plus).
- Ambitious and eager to grow with a fast‑moving company.
- Experience in HR or people operations (strong plus).
- Familiarity with Kenyan labour laws and employment practices (plus).
How to Apply
Apply through the LinkedIn job posting by clicking “Apply”. Candidates may need to sign in to LinkedIn to submit their application.
Ready to Apply?
Contact the company directly to apply for this position.
Job Summary
| Company: | Peponi's |
| Location: | Nairobi County, Kenya |
| Type: | Hybrid |
| Industry: | Restaurants |
| Posted: | 02/12/2026 |